Someone Who Needs a Vehicle to Travel to Work

Someone Who Needs a Vehicle to Travel to Work.

company car policy

Policy brief & purpose

Our company car policy describes our guidelines for using visitor cars. A “visitor car” is any type of vehicle our company assigns to employees to support their transportation needs for their jobs. Company cars belong to our company and nosotros want to make sure our employees use them properly.


This policy refers to all of our employees who are eligible to receive a visitor car and those who drive one as part of their daily job duties.

Policy elements

Employees who may be assigned a company machine

Employees who are eligible to be assigned a company car fall into three categories:

  • Employees who need to travel more than [X miles] per twelvemonth to meet with customers, partners or vendors.
  • Employees who use visitor vehicles as an indispensable part of their jobs (due east.yard. truck drivers and commitment drivers).
  • Employees who are given a visitor machine as a benefit attached to their jobs.

In nearly cases, our visitor volition make up one’s mind which employees will be assigned company cars. Employees who aren’t assigned visitor cars simply believe they need i may talk over this with their supervisor or consult with our [Human being Resource (60 minutes) department.]

Employees are permitted to drive their assigned company cars outside of working hours, but they must e’er abide by this policy.

We retain the right to revoke or assign company vehicles at our discretion.

Prerequisites to drive a company car

Our employees are just immune to drive a company automobile if they:

  • Take a valid driver’s license.
  • Have a clean driving record for at least [X years]. This ways they mustn’t take been held at mistake for a automobile accident, or arrested on charges of violating vehicle and traffic laws (e.yard.driving under the influence of drugs or alcohol).

Employees will need to complete a course and submit a copy of their driver’southward license to exist eligible for a company car.

Employees with disabilities

Employees with disabilities may also be eligible for company cars and parking spaces. Nosotros’re too willing to make reasonable accommodations to facilitate their company vehicle use. Employees who accept medications that severely touch their sense of orientation, vision or reflexes may not be permitted to bulldoze a visitor car.

Driver’s obligations

We wait employees who drive visitor vehicles to follow rules. They should:

  • Drive safe and sober.
  • Respect traffic laws and fellow drivers.
  • If applicative, wear glasses or contacts when driving.
  • Document whatsoever driving-related expenses, like fuels and tolls.
  • Check their car regularly to ensure gas, tire force per unit area and all car fluids are at appropriate levels.
  • Report whatever amercement or problems with their assigned cars to 60 minutes equally soon as possible.
  • Avert double-parking, blocking entrances and engaging in other traffic violations that may result in fines.

If employees have their driver’s licenses suspended or revoked, they must inform our [Hr department.] We’ll reassign their company car until they become eligible to drive in accordance with our policy (maintaining a clean driving record for at least [X years]).

Employees who are fatigued and/or ill should avoid driving if they experience their driving ability is impaired. If sickness occurs during a business trip that requires the use of a company machine, employees should take regular breaks while driving or ask 60 minutes for overnight accommodations, if needed.

Employees are non allowed to:

  • Smoke within of a company auto.
  • Lease, sell or lend a company motorcar.
  • Violate distracted driving laws by using a telephone or texting while driving.
  • Apply a company auto to teach someone how to drive.
  • Leave the company car unlocked, unattended or parked in unsafe areas.
  • Allow unauthorized people to drive a company car, unless an emergency mandates it.


If employees are involved in an blow with a company car, they should contact our Hour department immediately, so we can get in touch with our insurance provider. Employees shouldn’t accept responsibility or guarantee payment to another party in an accident without company authorization.

Employees should follow legal guidelines for exchanging information with other drivers and telephone call local police if accidents are serious.

Our visitor’s obligations

We want to ensure that all our employees are rubber at work and preserve our company’s legality. For these reasons, we’ll:

  • Make certain cars are condom to drive earlier assigning them to employees.
  • Schedule periodical maintenance to ensure cars remain in good status.
  • Provide a copy of this policy to all employees who are assigned company cars.
  • Insure vehicles with a reliable insurance provider.

Drivers are responsible for bringing in their visitor cars for any maintenance our company schedules.

Nosotros keep records of our fleet with manufacturing date and mileage. We will retire any car that’due south deemed too old or likewise high in mileage.

Nosotros are not responsible for:

  • Paying fines employees accumulate while driving visitor cars that they are responsible for (e.g. for driving likewise fast.)
  • Bailing out employees arrested while driving company cars.

Protecting the surroundings and saving costs

Cars are harmful to our environment and costly to employ. Nosotros’ll try to provide employees with eco-friendly cars when possible. Nosotros as well expect our employees to utilise their assigned company cars sensibly, because environmental impacts. Examples of instances when using company cars isn’t necessary:

  • When public transport is easily accessible and faster.
  • When business trips are far enough to warrant use of train or plane.
  • When employees can consummate a task without driving.

Disciplinary Consequences

Employees volition face disciplinary consequences if they don’t follow this policy’southward rules. For minor offenses, like allowing unauthorized people to bulldoze a company motorcar or receiving more than than [2] fines, we may issue reprimands and ultimately revoke the company car.

We may cease an employee and/or take legal action as needed for more serious offenses. That tin include leasing out a company machine for personal financial proceeds, or causing an accident while driving intoxicated.

Disclaimer: This policy template is meant to provide general guidelines and should be used equally a reference. It may non take into account all relevant local, land or federal laws and is not a legal certificate. Neither the author nor Workable will presume any legal liability that may arise from the utilise of this policy.

Someone Who Needs a Vehicle to Travel to Work